How it works
From first conversation to live in under 30 days.
Our sales process is simple: one demo focused on your real challenges, then a fast, hands-on rollout. Most clients are live in 2–3 weeks.
Timeline at a glance
2–3
weeks to go live for a typical client
<30
days, every time
Same
timeline for trial accounts
The process
Four steps. No surprises.
Share your challenges
See HubIQ solve them
Kick off implementation
Go live
From Manual to Minutes
Same question. Very different week.
Every staffing agency asks where its margin went. The difference is how long it takes to get an answer worth acting on.
The manual way
Days to weeksExport numbers from four separate systems
Reconcile them by hand in spreadsheets
Wait for the weekly report to be built
Act on numbers that are already stale
The HubIQ way
MinutesAsk the question in plain language
Get a live answer from your own data
Adjust rates and workflow the same day
The back office stops building reports and starts running the business. Fewer hand-built reports, faster decisions, and a workflow that keeps pace with the branch.
What that week adds up to
12+ hrs
Given back every week
One branch manager's reporting time, returned to coaching recruiters and serving clients instead of building spreadsheets.
Method: Estimate assumes 75% of routine reporting time moves to live answers across a 48-week working year.
Same day
Decisions instead of deadlines
Margin questions answered in minutes, so bill and pay rate adjustments happen the same day they are needed.
Method: Timing measured from question to answer on live data, compared with a weekly report cycle.
Full view
Every branch, one answer
Live numbers across all branches and clients, so leaders spot the slow spot before it costs the placement.
Method: Reflects live answers across branches versus end-of-month consolidation in spreadsheets.
Methodology: figures are illustrative estimates modeled on multi-branch staffing workflows after moving the weekly spreadsheet cycle onto live HubIQ answers. Every operation is different; yours starts with a working demo on sample data.
See what this adds up to for your agency
Book a demo and we will assess your tech stack and workflows in the session itself, walking your reporting cycle through a live HubIQ environment. No uploads, no customer data, ever.
Book a demoRun your own numbers
What would your team get back?
Curious what the steps above add up to? Set the sliders to match your network and the estimate updates live. Then ask yourself: can you really afford not to use HubIQ?
Switch between conservative, expected, and optimistic recovery rates — same inputs, three views of the payback. Even the conservative tier assumes only a share of routine reporting time moves to live HubIQ answers, with modest recapture on workers' comp, UI claims, and eroding gross profit. The demo runs on our sample environment, so your data never touches it.
Branch managers, ops leads, or admins across the whole company who spend part of the week assembling numbers.
Exports, reconciliation, spreadsheet upkeep, and the weekly report build.
Salary, benefits, and overhead for the people doing this work.
What you pay in workers' comp premiums and claims each year.
What unemployment claims cost you each year.
Your company's yearly gross profit across all branches.
Recovery scenario
Same inputs, different recovery ratesOur baseline — deliberately modest, based on typical multi-branch operations.
Tune the expected rates
The share of routine reporting time that moves to live HubIQ answers.
The share of annual workers' comp cost kept from slipping through.
The share of improper unemployment charges prevented.
The share of gross profit recaptured from unbilled pay and margin erosion.
Each scenario keeps its own rates — switch tiers to tune them separately. Defaults: conservative 60%/3%/6%/0.25%, expected 75%/5%/10%/0.5%, optimistic 85%/8%/15%/1% (time, work comp, UI, GP).
Where the payback comes from
Annual value by source, all three scenarios| Source | Conservative | Expected | Optimistic |
|---|---|---|---|
| Time savings | $126,720 | $158,400 | $179,520 |
| Workers' comp | $7,500 | $12,500 | $20,000 |
| UI claims | $6,000 | $10,000 | $15,000 |
| Gross profit | $12,500 | $25,000 | $50,000 |
Your estimate
Driven by the inputs above: your branches, the people who build reports, their hours and loaded cost, plus your work comp, UI claims, and gross profit. Time and savings together are the payback for using HubIQ.
60 hrs/ week
Reporting time given back
10 people stop hand-building reports. Over a year that is about 2,880 hours, or 72 full working weeks returned to recruiters and clients.
Days to minutes
Same-day decisions instead of Friday deadlines
A weekly cycle gives each branch about 13 decision windows a quarter on stale numbers. Live answers turn that into one every working day: roughly 65 to 325 decision points per quarter across your network.
$158,400/ year
Time savings, in payroll terms
What the returned hours are worth at your loaded rate — the first half of the payback.
$22,500/ year
Work comp & UI claims, under control
Same-day visibility into claims and costs — about $12,500 on workers' comp and $10,000 on UI claims — instead of finding out at renewal.
$25,000/ year
Gross profit recaptured
Catching margin erosion and unbilled pay the same day instead of the same month — even a modest recapture on your gross profit adds up fast.
$205,900/ year
Total estimated payback
Time and savings together — the full payback for using HubIQ, before counting the decisions you simply make better.
How each number is calculated
Every line pairs your inputs with the expected scenario's recovery rates. The math updates live as you move the sliders or switch scenarios.
- Time savings
10 people × 8 hrs/week × 75% = 60 hrs/week given back
× 48 working weeks × $55/hr = $158,400/yearAssumes 75% of routine reporting time moves to live HubIQ answers — the rest stays for judgment calls and one-off requests.
- Workers' comp recapture
$250k annual spend × 5% = $12,500/year
Assumes same-day claim visibility and better documentation keeps about 5% of annual workers' comp cost from slipping through — late reporting, misclassified claims, and experience-mod drift.
- UI claims recapture
$100k annual cost × 10% = $10,000/year
Assumes faster, better-documented responses to unemployment claims prevent about 10% of improper charges — the claims that stick simply because nobody answered in time.
- Gross profit recapture
$5,000k annual gross profit × 0.5% = $25,000/year
Assumes catching unbilled pay and margin erosion the same day — instead of the same month — recaptures about 0.5% of gross profit.
- Total estimated payback
$158,400 + $12,500 + $10,000 + $25,000 = $205,900/year
Time savings plus the three recapture lines under the expected scenario — nothing else is counted.
Conservative, expected, and optimistic use the same inputs and only vary the recovery rates — by default from 0.25% to 1% of gross profit, for example. Even the optimistic tier stays well short of the gains engaged teams often report. If your numbers differ, the demo is where we pressure-test them against your data.
Sharing sends a link that reopens the calculator with these exact inputs. No contact details are collected and nothing is stored.
Trial accounts
A trial is a real implementation.
Trials follow the same 2–3 week timeline as a full rollout. That's the good news: once you're implemented in a trial, there's little — if anything — left to do.
When you decide to continue, you simply keep going. No re-setup, no second project, no lost momentum.
Start with a demo built around your challenges.
Share what's slowing you down and we'll show you exactly how HubIQ solves it.
Book a demo